Housing Society Letter Formats
Member in a housing society needs various types of letters from their society office in order to make various applications, such as application of passport, application for domicile certificate, name change in electric meter, NOC for sale of property, bank loan etc. to government agencies / banks. It is the responsibility of the Secretary / Chairman of the Housing Society / Resident Welfare Association (RWA) to promptly issue such letters / No Objection Certificate with accuracy in details / data. Small mistake in data / draft can invite legal complication / trouble to members and the office bearer.
Mysocietyclub.com enables housing societies / Resident Welfare Association (RWA) in providing quick drafts of such letters along with the accurate data (since data is centralised) when the housing societies / RWA subscribe to their services.
Herein below we provide you a Letter Generation Module Free!! Select the appropriate letter type to generate the letter.
Passport
When you apply for the passport (new or renewal), letter from Housing Society certifying the period of your stay and your address is a MUST requirement. Secretary / Chairman should be careful in providing such letters as the default on their part may attract penalty & criminal proceedings under Passports Act, 1967. Click here to generate letter confirming your address by the society / RWA.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
Domicile Certificate
A domicile certificate enables its holder to prove that he/she is a resident of the State/ UT either by birth or by having lived in State/ UT for more than 15 years. The document enables the holder to avail of the domicile/resident quota extended by the state in education and jobs. District collectors are the competent authorities for issuing the domicile certificates. However to get such certificate, the Housing Societies / RWA are required to certify that the applicant is staying within their society from the specific date. Click here to provide the letter you may require to furnish along with other documents for obtaining the domicile certificate.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
Name Change for Electric Meter
On completion of the building construction all the electric meters stands either in the name of the builder or society / RWA since the member's names are not available at that point of time. As and when you purchase the flat / property / bungalow you should transfer the "Electric Meter" in your name. This is one of the important document to prove the right of ownership of the property. Beside this some time you may require to submit such document as an "address proof". You may generate such format by clicking here.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
No Objection Certificate for Sale
The model bye-laws framed by the state government under the Maharashtra Cooperative Societies Act hold that a person does not require a No Objection certificate (NOC) from the society at the time of transfer of a flat. Bye-law No 38 prescribes a list of documents required for selling a flat, but nowhere is it mentioned that the society's NOC is mandatory. If at all a transferor or transferee of a flat want an NOC from the society for their personal reasons, the society will have to issue it within a month of receiving the application. It's important to note that NOC issued by the society / RWA does not absolve the responsibility of the purchaser to pay all the past dues (before the sale) to the society/ RWA. Generate the format of such letter by clicking here.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
No Objection Certificate for Sub-letting
A member shall intimate to the society, of subletting his flat or giving on leave and license basis or care taker basis or parting with its possession in any other manner, however the member shall submit a copy of leave and license agreement. Get the ready format by clicking here.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
No Objection Certificate for Bank Loan
In accordance with the society bye-laws no member of the Society shall assign, mortgage or create any charge on his occupancy right in the flat without the previous permission in writing of the Society / RWA. Therefore, it is important to obtain the society NOC for availing bank loan. Though each bank may have the different format of NOC which they would like your society / RWA to issue considering the type of loan you wish to avail, however some of the standard clauses may remain same. Generate the letter by clicking here (you have an option to insert missing clause as per bank format).
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
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Domestic Servant Verification Form
Cook, driver, houseboy, housemaid, watchmen, nani, etc. are known as "Domestic
Servant" generally employed to work on full-time basis and in some cases part-time
basis. Some time they are also allowed to stay in the employer's home /flat for
convenience of the employer. Very often gangs take up such work as domestic servant
and their intent is to steal. One has to keep in mind that any crimes by domestic workers
are meticulously planned.
It has been observed the generally people while employing domestic servant do not
take pain to check their background or even verify their character. Most of the time
besides having their contact no they will not have any other details. If unverified
domestic servant commits a crime in the house an run away then it becomes very
difficult for the investigating agency to trace them and hence it is important that we
conduct the "Police Verification of Domestic Servants". Click here by inputting the
required details of the domestic servant and submit to the nearest policy station.
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
Nomination Form
The bye-laws of the society / RWA has a provision that a Member and / or Associate Member of the Society may by writing under his hand, in the prescribed form, nominate a person or persons to whom the whole or part of the shares and / or interest of the Member in the capital / property of the Society shall be transferred in the event of his death. Though the "Nominee" is not the owner or the said property and holds the property in trust, this process make it easy to then transfer the property from then nominee to the actual owner. A member is required to submit the dully filled nomination form to the society office for placing the said nomination on record. Click here to generate your nomination form (as per the prevailing bye-laws in Maharashtra).
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
Associate Membership Form
The bye-laws of the society / RWA provides member to appoint some as Associate Member by making an written application and on payment of such fee as may be prescribed by the bye-laws to act on behalf of the member and perform all his / her obligation expect his / her right on property. Click here to generate the Associate Membership Form (as per the prevailing bye-laws in Maharashtra).
You can get the letters in three different ways:
Download in Word Format.
Still Confuse about how the form will look like? Click here to check the sample file.
Form-J (List of Members)
It is a mandatory requirement for the Housing Society Management committee under Section 33 of the Maharashtra State Cooperative Society Rules 1961 is to maintain the List of Members (Form-J). This register covers the basic details of the members like Serial No., Full Name of the Member, Address & Class of members including the Associate Members (Joint Member) or Nominal Member.
Form-J needs the name of all the members and therefore we have provided excel upload for this. Just fill the data provide in excel and upload. That's it. Download and keep your Form-J records safely.
Still Confuse about how the form will look like? Click here to check the sample file.
Form-I (Register of Members)
It is a mandatory requirement for the Housing Society Management committee under Section 33 of the Maharashtra State Cooperative Society Rules 1961 is to maintain the List of Members (Form-J).
Another very important & mandatory requirement for the Housing Society Management committee under Section 32 of the Maharashtra State Cooperative Society Rules 1961 is to maintain the Register of Members (Form-I).
Form-I needs more information of society members, share details, nomination details etc. and therefore we have provided excel upload for this. Just fill the data provide in excel and upload. That's it. Download and keep your Form-I records safely.
Still Confuse about how the form will look like? Click here to check the sample file.
