Housing Society Management Admin Features

Mysocietyclub.com cloud accounting solution provides you services like online bill Management system. Admin can generate maintenance bills of the resident members instantaneously and cans sent it to the members in just once click enabling members to easily pay their dues online.

- Generate Maintenance bills online
- Member can easily pay their bills online
- Get instant update once payments are made by members

The integrated billing and receipt make our accounting system so dynamic that our society admin / managers are not required to enter the same data again. We have provided easy interface for the society managers / secretary / treasurer to enter monthly expense details.

Accounting ledgers / income and expenses / list of defaulters etc. can be viewed any time and from anywhere by the Managing Committee basis their access rights. Our system provides you complete “Independency” from independent accountants.

Our system provides the format to record the Minutes of Meeting in accordance with the applicable bye-laws by recording the agenda discussed, place, time and date of meeting. You have an option to create Minutes for;

- Annual General Meetings
- Special General Meetings
- Managing Committee Meetings

Our system also provides an option to seek members feedback / objection on the minutes recorded as required under the society bye-laws.

Unique Parking Management workflows provides society / society manager to approve members request to allot / revoke parking. The members here can make request for parking only if the parking slots are available else the application goes in queue. Hence our “Parking Management” provides;

- Parking Request option
- Parking Allotment History
- Details on parking revoke history

In order to dispose the members complaints, the society Admin / secretary can create / assign the “Complaint Handler” basis the complaint category. The complaint handler can not only track the status in real time but can revert to the complaints immediately. It provides options like;

- Create Categories of Complaints
- Create Complaint Handlers
- Generate Complaints Ticket / Track Status
- Escalate / Check & Control

Gone are the days when notices are pinned up on a green board. Circulating the Notices / Circulars are easy with Myscoietyclub.com. Admins / Society managers can send the notice /circulars in just a click.

It gives admin the option to upload the notice, circulars and announcements on the website for easy access by the members 24x7 basis.

This feature make life easy for society managers who has to prepare manually the Bank Pay-in slip. person wants to deposit checks or cash in his bank account he customarily fills out a slip to show the number of his account, the date, and the details of the deposit.

Once the maintenance cheque receipts are entered in the system, a “Pay-in slip” can be generated with member’s name, cheque no, amount etc. on one single page.

In case of default in payment the system sends the reminders / alerts to members and in case of continuous defaults, you can even generate the defaulter notice as required under section 101 of MCS Act 1960.

Mysocietyclub.com cloud accounting solution provides you services like online bill Management system. Admin can generate bill details and instantaneously sent it to the members so that member can easily pay their dues online. - Generate Maintenance bills - Member can easily pay their bills online - Thereafter preserve the receipt for their respective accounts.

This provides you tracking of the Tenants details like, agreement date, expiry of the agreement of the tenants, contact details etc. staying within the society.

One of the frequent requests the secretary receives from their members is to provide letters / NOCs for Passport, Electric meter name transfer, NOC for Bank Loan, etc. We provide you a ready format of such letters (with an option to modify to meet your additional requirement) which helps you to generate the required customized letter with members details just in a click.

Updating and or creating various statutory reports / registrar as required under cooperative housing society bye-laws is a tedious and tiresome job but you have no choice but to maintain it. As the members data is available in our system we provide you the update and statutory reports like Form-I, Form-J, Member Registrar, Property Registrar, Share Certificate Registrar etc.

The technological advancement with the cooperative housing society has also increased the work for the Secretary / Society managers as they need to ensure that all such equipments are dully covered under Annual Maintenance Contract. Missing renewal date means adding additional cost of repair and maintenance. Our Asset Management module brings relief to you as it provides you regular alerts enabling you to take timely action.

Club House, Swimming Pool, Gym, Banque Hall etc. are new attraction for the newer society development. While these are good for the members and their family, keeping a track of its utilization, booking, income generated from such services, etc. becomes a challenge for the Society. Our Facility Management module makes it easy, wherein the member will have an option to make a booking request, can see the rates, time slots, etc. and society will have an option to raise the invoice (for paid services) for all such bookings.

We have created this “Adhoc Billing” specially for the Housing Society having commercial activities / commercial establishments. This helps you to create adhoc bills for one single commercial activity like display of banner, holding, mobile tower / recover members contribution for any major activity (one time) etc.

Audit is the most critical activity for the Cooperative Housing Society and the Auditors requires the data in specific format. Our system is so designed that it can provide various accounting reports in a click to meet audtor’s requirement.